Contractor’s Environment and Social Performance Management Policy

1. Purpose

Blue Planet Environmental Solutions Pte Ltd. and its subsidiaries avail services from a range of contractors and consider them as responsible partners in achieving its business objectives and social responsibilities. BP is aware of and accepts its responsibilities for influencing and monitoring the environment and social (E&S) performance of contractors acting on its sites or on behalf of it elsewhere. The Environment, Health & Safety and Social (EHSS) Policy of BP is applicable to its contractors and this policy further delineates BP’s expectations from its contractors and commitments to ensure compliance with its ESG Policy and procedures by its contractors.

 

2. Scope and Applicability

This policy applies to all contractors of Blue Planet as well as its subsidiaries. It is mandatory for all operations, regardless of the nature of work or the scope of engagement.

 

3. Policy Elements and Commitments

  1. Standard Contractor’s EHSS Requirement Document: BP and its subsidiaries shall use the standard EHSS requirement document in the process of selection and contracting. The standard EHSS document shall require the contractor to have contractual obligation to meet requirements of (a) IFC Performance Standards 2012 including WBG Environment and Social General and Sector Specific EHS Guidelines; (b) commitments in Environment and Social Action Plans (ESAP), Environment and Social Management Plan (ESMP); (c) E&S Permits and other E&S legal obligations; (d) BP’s Policies and Procedures; and (e) governance frameworks and industry standards the BP has publicly committed to.
  2. Contractor Prequalification Screening: BP and its subsidiaries shall follow a comprehensive prequalification screening process to evaluate prospective contractors based on vital E&S performance factors such as (a) if fines and sanctions imposed by E&S and labour regulators; (b) if any high profile adverse press reports on E&S matters;

(c) if there were any material community and workers grievance in their past projects or business assignments; and

(d) non-availability or unwillingness to share information on their past E&S performances.

    1. Ensuring Contractual Obligation: BP and its subsidiaries are required to ensure including the “standard contractor’s E&S requirements document” while finalizing contract documents which shall require them to comply with E&S requirements as their contractual obligation. The non-performance on E&S requirements by any contractor shall be liable for penalty and severance of the contract.
    2. Contractor’s ESMS and EHSS Staff: The BP and its subsidiaries shall ensure that contractors have robust ESMS (and are certified by commonly accepted industry quality standards such as ISO 9001, ISO 14001, ISO 18001, ISO 45001, etc.) or adopt BP’s ESMS. The contractors are required to demonstrate that the EHSS staff deployed to ensure EHSS compliance have relevant qualifications and experience.
    3. Approval of EHSS Plans Prepared by Contractors: BP’s subsidiaries shall be required to share any EHSS Plans prepared by their contractors and take approval from the ESG Department at BP’s corporate level.
    4. Monitoring of Contractors EHSS Performance: The contractors providing different services will be monitored by the primary beneficiary department. For example, the Human Resource Department will be responsible for monitoring contractors supplying workers and security forces, the Occupational Health & Safety performance will be monitored by the Operation Department. The overall EHSS performance of the contractor engaged by a particular subsidiary shall be monitored and assessed by an inter-departmental committee.
    1. Reporting of Contractors EHSS Performance: The BP requires its contractors to prepare and submit monthly reports on their EHSS performance to the concerned subsidiary in a format prescribed in ESMS Manual. The ESG Committee of the Subsidiary will review the monthly reports from all contractors during their monthly meetings.

The ESG Committees of all subsidiaries shall prepare Quarterly Reports on EHSS performance which will include EHSS performance of contractors as well.

    1. Incentive for Good EHSS Performance: BP shall identify the best contractor based on their overall EHSS performance for every Quarter and provide encouragement through a recognition and reward program.
    2. Gender and Social Inclusion: BP requires its contractors to foster gender-inclusive environments and comply with the Gender-Based Violence and Harassment Policy.
    3. Prohibition of Bribery and Corruption: The BP requires its contractors and suppliers to set a zero-tolerance policy relating to bribery, corruption, and other illegal practices.
    4. Grievance Redressal Mechanism: BP shall require the contractors to establish an appropriate Grievance Redressal Mechanism for their employees, internal and external stakeholders to register complaints or report prohibited labour practices, unhealthy working conditions, unsafe conditions/acts, human rights violations, including gender-based violence, forced labour, anti-bribery and corruption issues at the workplace. The contractors shall share the information on the grievances to BP during audits and assessments. The grievance case for anti-bribery and corruption issues will be addressed in accordance with policy guidelines of anti-bribery and corruption issues.

 

4. Legality and International Standards

BP requires contractors engaged by its subsidiaries to maintain compliance with all applicable laws including the E&S and Labour laws. BP and its subsidiaries are committed to making continuous improvements in managing EHSS performance of its contractors by adopting relevant guidelines such as IFC Good Practice Note on Managing Contractors’ Environment and Social Performance, 2017.

 

5. Actions and Implementation

The Corporate Environment Social & Governance (ESG) Department shall be responsible for orientation and training of the ESG Committees of all subsidiaries on BP’s commitments in this policy, procedural requirements in this respect in ESMS Manual, and their roles and responsibilities. ESG Department shall conceptualize a recognition and reward program for contractors in consultation with ESG Committees at the subsidiaries. The Management of BP is committed to approving and supporting this program and conduct a strategic review of EHSS performance of its contractors on an annual basis.

 

6. Related Documents

ESMS Manual provides further guidance on the implementation of this Policy.

 

7. Revision and Exceptions

BP shall review this Policy in every five years or in special circumstances such as changes in the laws, applicable governance framework, or changes in the business context. Although this Policy is applicable to all contractors, certain provisions of this Policy may be waived off for contractors for whom the EHSS risks are assessed as negligible or specific provisions are not relevant to their operations. The ESG Department may seek such a waiver providing adequate justification.